List of Documents Required for Schengen Visa

17 January, 2026

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List of Documents Required for Schengen Visa

Traveling to Europe is a dream for many, whether for tourism, business, or visiting family and friends. With its seamless border-free travel across multiple countries, the Schengen Visa opens doors to unforgettable European experiences. However, securing this visa requires proper documentation and careful preparation.

At Kabayan Travel & Tourism, we understand that the visa process can feel overwhelming. This guide will walk you through the essential documents needed for a Schengen Visa and help you prepare with confidence.

What Is a Schengen Visa?

A Schengen Visa allows travelers to visit 27 European countries under a single visa for short stays of up to 90 days within a 180-day period. It is commonly issued for tourism, business trips, or family visits.

Essential Documents Required for a Schengen Visa

1. Schengen Visa Application Form

Applicants must complete the official application form accurately and sign it. Any incorrect or missing information may lead to delays or rejection.

2. Valid Passport

Your passport must:

  • Be valid for at least three months after your planned return
  • Have been issued within the last 10 years
  • Contain at least two blank pages

3. Recent Passport-Size Photos

Two recent photographs are required, following Schengen specifications:

  • White background
  • Clear facial visibility
  • Taken within the last six months

4. Cover Letter

This is a personal letter explaining:

  • Purpose of travel
  • Travel dates
  • Countries you plan to visit
  • Where you will stay and how the trip will be funded

A well-written cover letter helps the embassy understand your travel intent.

5. Travel Itinerary

You must submit a round-trip flight reservation and a brief itinerary outlining your travel plans within the Schengen area.

6. Proof of Accommodation

This may include:

  • Hotel booking confirmations, or
  • An invitation letter from a host if staying with relatives or friends

7. Travel Insurance

Travel insurance is mandatory and must:

  • Cover a minimum of €30,000
  • Be valid throughout the Schengen zone
  • Include medical emergencies, hospitalization, and repatriation

8. Proof of Financial Capacity

Applicants must show they can support themselves during the trip. Accepted documents include:

  • Recent bank statements (last 3–6 months)
  • Payslips
  • Sponsorship letter and sponsor’s financial documents (if applicable)

9. Employment or Business Documents

Depending on your status:

  • Employed: Certificate of Employment, approved leave
  • Self-employed: Business registration and tax records
  • Student: School ID and leave approval
  • Retired: Pension or retirement documents

10. Proof of Strong Ties to Home Country

To show intent to return, embassies may request:

  • Employment or business documents
  • Property ownership
  • Family-related documents

11. Visa Fee

The visa fee is non-refundable and varies depending on the applicant’s age and category.


Why Choose Kabayan Travel & Tourism?

At Kabayan Travel & Tourism, we don’t just process applications—we guide you every step of the way. Our services include:

  • Personalized visa consultation
  • Document checking and preparation
  • Travel itinerary and insurance assistance
  • Honest and professional guidance

Our goal is to make your Schengen visa application simple, organized, and stress-free.


Ready to Start Your Schengen Visa Application?

Let Kabayan Travel & Tourism help you prepare the right documents and increase your chances of approval. Contact us today and take the first step toward your European journey.